Moodle Users
Topic outline
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We have configured Moodle to embed both files created using Google Workspaces applications and files stored in Google Workspaces when the URL's are pasted into items created using the ATTO text editor.
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According to Google, there are two different GCC's, one with only students and another with only faculty and staff. For this reason, all GCC users who want anyone in the other group to access files must change the permissions to "anyone with the link."
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This is an updated version of the page we used in summer 2020 when GCC faculty began using Google Workspaces (which was called G Suite at the time).
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The video on this page describes the process of setting up and assignment and handing in a Google Document (the same steps work for other files in Google Workspaces too). It takes viewer through setting up the assignment, handing it in, commenting on it, then seeing the comments.
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Microsoft Word files, Powerpmpooint presentations, and Excel spreadsheets can be embedded in Moodle through links. There are no options for opening or saving the files and advanced features (including animations) are not supported
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Files created using Microsoft Office (Word, Powerpoint, Excel) can also be embedded from Google Workspace without conversion to Google files formats. In addition PDF files obtained form any source that are uploaded to Google Workspace can also be embedded. While the content of these files are displayed, the animations and other features of the files do not function.
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When GCC users paste URL's to files in Google Drive (including Documents, Slides, or Sheets files) into Moodle items created with the ATTO text editor, the file is automatically embedded in Moodle.
If you prefer to have links to the files, your can either paste the links as URL item or use a URL shortener before pasting the links.
Both other actions are described in this section.
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All GCC users (both student accounts and faculty and staff accounts) can log on to YouTube using their GCC email credentials. Users can upload videos to YouTube and manage them at studio.youtube.com.
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When files stored in Google Workspace are linked in Moodle using the ATTO text editor, the content along with all of the available controls are there. The specific controls depends on the Google account the user has used to log in. Changing the account in the browser being used and refreshing the Moodle page will change the controls.
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One option for pointing students and others to a Google Document; this options is available only to teachers and contributors.
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Using an extension to shorten URL's in Chrome, all users can add a link to a Google Document.
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This is the same [page as the one above, but the "install the Url shortener" steps have been removed.
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Using these steps, faculty can create a Google Document word processor file (or Slides presentation or Sheets spreadsheet) that students can copy and complete. This is an excellent way to integrate reading guides, worksheets, and similar documents created in Google Workspaces into Moodle classrooms.
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This section contains recommended practices for students and faculty to submit files created or stored in Google Workspaces.
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When instructors want students to submit drafts of files, follow these recommendations for word processing files (Google Docs), slide shows (Google Slides), or spreadsheets (Google Sheets).
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We recommend faculty use Journals if they are going to have students submit drafts of word processing files, slide shows, or spreadsheets for comments before they are submitted for grading. If your instructor is using the steps we recommend here, then follow these steps described on this page to submit drafts.
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The options for configuring "Assignments" depend on faculty understanding the "Submission types" and "Feedback types" for each assignment.
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GCC's TLIC does not recommend this, but will answer questions and troubleshoot existing "Assignments."
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This section contains tips and tutorials for using Google Workspaces tools. Some of these make reference to G Suite which was the name for the service until spring 2021.
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In this section, you will find video resources and step-by-step directions for some of the core applications in Google Workspace. This is the section you want if you are unfamiliar with Google Workspace.
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Google Meet and YouTube Live are alternatives to Zoom Meetings that are supported by GCC IT.
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Faculty and staff have this option of adding Google Slides, Docs, and Sheets files, along with Forms, in Moodle Pages, descriptions, and most other items created with the ATTO text editor (except for forum posts and wikis).
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When Google files are embedding in Moodle pages, the content are displayed in the Moodle classroom, but no other controls are available. Those familiar with how YouTube videos are displayed in Moodle pages are familiar with embedded content.
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PowerPoint presentations converted to Slides files and also presentations created in Slides can be embedded so the contents can be displayed with no other controls.
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This page illustrates what your students see when a Slide file is embedded in a Moodle page.
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If a video is saved in Google Drive, it can be embedded in the ATTO html editor wherever other Google files can be embedded. This is not recommended as there are not automated closed captioning options.
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Forms created in Google Workspaces can be embedded in Moodle pages just like other documents, but the you find the <iframe> tag in a different place.
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In the same way Slides can be embedded, Google Docs and Google Sheets files an be embedded, but there are a few additions that must be made to the <iframe> tag for best results.
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Excel spreadsheets can be uploaded and converted, then published. Not all graph styles are supported, but some are.
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